Job Description (JD): Finance and Admin Coordinator (1 Position)

Duty Station: Cox’s Bazar, Bangladesh

Reporting To: Project Coordinator with technical reporting to Head of Finance and Administration

Project Background

Partners in Health and Development is implementing the Momentum Integrated Health Resilience (MIHR) project in Cox’s Bazar Sadar, Ukhiya, and Teknaf to strengthen resilient Maternal, Newborn, Child Health and Nutrition (MNCH-N) services in fragile and emergency-prone settings. The project supports Government health systems to improve lifesaving MNCH-N services, strengthen referral systems, improve evidence-based decision-making, and ensure continuity of essential services during outbreaks and disasters.

The Finance and Admin Coordinator will ensure effective financial management, administrative operations, compliance, logistics coordination and operational support for smooth implementation of project activities in accordance with organizational and donor requirements.

Position Purpose

The Finance and Admin Coordinator will be responsible for overseeing project financial management, budgeting, accounting, compliance, procurement coordination, logistics, human resource administration and office management functions. The position will ensure efficient utilization of project resources, compliance with donor and organizational policies, and timely operational support for project implementation.

Key Responsibilities

1. Financial Management and Budget Control

  • Maintain sound financial management systems and ensure compliance with organizational and donor financial policies and procedures.
  • Prepare monthly, quarterly and annual financial reports, budget forecasts and expenditure tracking reports.
  • Monitor project expenditures against approved budgets and provide regular budget variance analysis.
  • Ensure proper documentation, verification, coding and filing of financial transactions and supporting documents.
  • Review bills, invoices, vouchers, advances and settlements to ensure accuracy and compliance.
  • Support preparation of donor financial reports and audit documentation.
  • Ensure timely bank reconciliation, cash management and financial record maintenance.

2. Budget Planning and Financial Monitoring

  • Support development and revision of project budgets, activity budgets and financial plans.
  • Monitor burn rates and budget utilization to ensure cost-effective implementation.
  • Provide financial analysis and recommendations to project management for decision-making.
  • Ensure compliance with approved procurement and budgetary procedures.
  • Assist in financial forecasting and resource planning.

3. Administrative and Office Management

  • Oversee day-to-day administrative operations of project office and field activities.
  • Ensure proper office management, asset control, inventory management and maintenance of administrative records.
  • Coordinate office logistics, transportation, accommodation and event arrangements.
  • Supervise Project Support Officer and ensure smooth operational support for project activities.
  • Ensure proper management of office utilities, supplies, communication systems and safety measures.

4. Procurement and Logistics Coordination

  • Coordinate procurement processes in accordance with organizational and donor procurement policies.
  • Ensure transparent and timely procurement of goods, services and supplies for project implementation.
  • Maintain procurement documentation, comparative statements, purchase orders, contracts and vendor records.
  • Coordinate distribution and tracking of project supplies, equipment and assets.
  • Support logistics arrangements for trainings, workshops, supervision visits and emergency response activities.

5. Human Resource and Personnel Administration

  • Support recruitment, onboarding, attendance management, leave tracking and personnel documentation.
  • Maintain staff files, contracts and HR-related records in compliance with organizational policies.
  • Coordinate staff travel, field movement and administrative support functions.
  • Support implementation of staff safety, safeguarding and code of conduct policies.

6. Compliance, Audit and Risk Management

  • Ensure compliance with donor regulations, organizational policies and statutory requirements.
  • Support internal and external audits by ensuring availability of accurate financial and administrative documentation.
  • Monitor adherence to internal control systems and risk mitigation measures.
  • Identify operational and financial risks and recommend corrective actions.
  • Ensure proper documentation and archiving systems are maintained.

7. Coordination and Reporting

  • Coordinate closely with project management and field teams.
  • Maintain liaison with vendors, banks, service providers and local authorities when necessary.
  • Participate in planning, coordination and review meetings.
  • Prepare periodic financial, procurement, logistics and administrative reports.

Required Qualifications

Education

  • CA Course Completed/ Master’s degree in Finance, Accounting, Business Administration, Management, Commerce, or related discipline.

Experience

  • Minimum 5 years of relevant experience in finance, administration, and operations management.
  • Experience managing grants and donor compliance requirements preferred.

Skills and Competencies

  • Strong knowledge of financial management, accounting principles, budgeting and compliance systems.
  • Excellent administrative, organizational and coordination skills.
  • Proficiency in accounting software, MS Excel, and financial reporting systems.
  • Ability to manage multiple priorities and work under pressure.
  • Strong communication and interpersonal skills.
  • Understanding of procurement and logistics management processes.

Language Requirement

  • Excellent communication skills in Bangla and English.

Duty and Working Conditions

  • The position requires regular coordination with field teams and frequent visit to project sites.
  • May require support during emergencies, outbreaks, or rapid response operations.
  • The Finance and Admin Coordinator must comply with organizational safeguarding, confidentiality, anti-fraud, and ethical standards.

Special Note:

PHD maintain ZERO TOLERANCE towards discrimination, Protection from Sexual Exploitation and Abuse (PSEA) and any harm to Child. All employees are expected to abide by code of conducts and Protection from Sexual Exploitation/GBV and Abuse & Child Protection Policy of PHD. As such, our selection process includes rigorous background checks.

Apply Procedure

Only online application will be acceptable and interested candidates can apply online to hr@phd-bd.com  on or before 9 June 2026 with their CVs, a cover letter and a passport size photograph addressing to the Managing Director, Partners in Health and Development (PHD), House # SWD 12A, Road # 8, Gulshan-1, Dhaka 1212. Mention clearly the name of position in the mail. Only short-listed candidates will be called for interview.

 

Partners in Health and Development (PHD) is implementing the Momentum Integrated Health Resilience (MIHR) initiative in Cox’s Bazar Sadar, Ukhiya, and Teknaf to strengthen resilient Maternal, Newborn, Child Health and Nutrition (MNCH-N) services in fragile and emergency-prone settings. The project supports Government health systems to improve lifesaving MNCH-N services, strengthen referral mechanisms, enhance evidence-based decision-making, and ensure continuity of essential health services during outbreaks and disasters. For implementation of the project, PHD would like to recruite some candidates in different positions and interested candidates are requested to apply to hr@phd-bd.com on or before 4 June 2026 with an updated CV with recent passport-size photograph, a cover letter and all relevant academic certificates addressed to the Managing Director of Partners in Health and Development (PHD). Please click over the respective position for details of the circular.

 

SL Title of the position Detail of the job circular
1 Medical Officer Please click to get the details of the circular
2 Referral Coordinator Please click to get the details of the circular
3 Project Support Officer Please click to get the details of the circular
4 Union Facilitator Please click to get the details of the circular

Read Before Apply

PHD maintains ZERO TOLERANCE towards discrimination, Sexual Exploitation and Abuse (SEA), and any form of harm to children. All employees are required to abide by PHD’s Code of Conduct, Child Safeguarding Policy and PSEA/GBV policies. Women are strongly encouraged to apply; smokers are discouraged from applying. The selection process includes rigorous background checks.